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The Congregational Consulting Group, organized in 2014 by former consultants of the Alban Institute, is a network of independent consultants. We publish PERSPECTIVES for Congregational Leaders—thoughts on topics of interest to leaders of congregations and other purpose-driven organizations. —  Dan Hotchkiss, editor

Letting Go of This Pastor and Preparing for the Next

Sunset or Dawn
Sunset or dawn?

A pastoral transition is announced. One era of leadership winds down as the promise of a new one beckons. People are naturally drawn to the excitement of beginnings; however, a healthy beginning with a new pastor depends on a good ending with the exiting pastor. The problem is, people avoid and minimize the losses associated with endings.

When a congregation hears its pastor is leaving, there may be wailing and gnashing of teeth, followed quickly by reassurances that nothing will change. Planning for the future starts immediately. Or there may be a celebration that a difficult chapter is finally ending, followed by prompt plans for a more hope-filled future. Efforts to bring the present chapter to a healthy close are minimized or forgotten.

William Bridges, a well-known business consultant and authority on managing change, argues that people don’t resist change—they resist transition. Change is situational. It depends on the arrival of new outcomes: the new pastor, the new worship experience, t

he new policies. People negotiate such outcomes without much trauma. Transition, on the other hand, is the psychological process people go through to come to terms with the loss of the old. Transition begins with ending, and this is where people struggle.

The following leadership practices, adapted from Bridges’ book Managing Transitions, will help a congregation do their ending work well:

Define What is Ending and What is Not

When faced with a leadership loss, people often have one of two extreme responses: pretend that nothing is changing, or overly dramatize that everything is ending. Helpful leaders invite people to explore what is actually coming to an end and what is not.

First United Methodist Church recently learned that their revered senior minister is retiring. Furthermore, the bishop has announced that a young female pastor will be his replacement. Some in the church are enthusiastic about the promise in this announcement. A new era for women, the possibility of attracting younger families, shared leadership power across gender and generational lines. Others worry that everything that made FUMC great is coming to an end.

Board leaders hold town-hall meetings to hear—and help to shape—the narrative about what is ending and what will endure. Listing things that will not change, participants name each of the core values of the congregation and each program strength the church is known for: music, social justice, children’s faith formation. On the list of what is going to end, they list the loss of a male leadership presence and the gravitas that comes with an older pastor. Congregants could identify both positive and negative elements of these changes. They acknowledged that some in the congregation would experience more loss than others in the transition.

Talking openly about losses and gains allowed everyone to approach the transition with sympathy for those who were feeling the loss more sharply. Disorientation and anxiety were accepted without judgment as a normal part of the grieving process.

Congregants were also able to explore how this change would support the continuation of some important parts of the congregation’s identity. FUMC has always been a church on the cutting edge—a congregation that has historically taken chances on youthful leadership. This transition is a continuation of that tradition.

Communicate, Communicate, Communicate

Overreaction is normal in a transition process. The present loss may trigger previously unresolved losses. Some may perceive this loss as the first of many larger losses to come. Loss often triggers feelings of powerlessness.

Powerlessness is mitigated by giving people information. Leaders often assume that people are informed if information has been shared once. In times of anxiety and disorientation, people need to be told again and again. Find as many ways to communicate information as you can: in writing, from the pulpit, in small and large group gatherings. Don’t assume that since the leaders know, the rank and file know too.

Don’t confuse confidentiality with secret-keeping. Some stages of pastoral transition require confidentiality. We can’t reveal the identity of possible candidates during a search and call process. However, we don’t have to keep secrets about where we are in the process, who is making decisions on our behalf, what practices we are using, or which leadership attributes we value. Talk about these things as much as possible.

Don’t wait for all the details to become available. Share what you know. You may be inclined to wait for everything to be perfectly clear before you begin communicating. Start the communication process as soon as you have something to share. Be straightforward about what is known and what is yet unclear, at every stage of the transition.

Mark the Endings

Don’t just talk about the endings—create actions to dramatize them. As Pastor Mark prepared for retirement, he selected books from his leadership library to share with congregants. People were able to take a piece of Mark with them as they treasured the gift of reading.

The leaders of another church helped congregants to cope with the loss of their beloved executive pastor by distributing rubber bracelets imprinted with WWRD (what would Rebecca do?) Any member of the congregation could invoke Rebecca’s leadership voice by flashing the bracelet and offering an observation.

Other churches dramatize their loss through fundraising and naming rights: “Let’s purchase our new hymnals in honor of our departing music minister, to recognize his leadership legacy.”

Tell the Story

A good ending narrative respects the past but does not get stuck there. It helps people see that a good ending helps ensure the continuity of what is most important to them. It creates the opportunity for an honest accounting of both triumphs and failures, and wards off false idealization of the past. It avoids selective memory. It helps people realize that for tomorrow’s changes to materialize, this chapter has to end. By addressing loss forthrightly, congregations make emotional space for new beginnings and attachments.

When Moses stood at the edge of the promised land, knowing that he would not go further, he chose that moment to retell his people’s story. By remembering their past experiences, he helped them recognize God’s faithfulness at other times when they experienced transition and went on to create new meanings in the future. We can do the same by helping congregations learn that times of loss, experienced openly and fully, lead into times of promise.

Susan Beaumont is a coach, educator, and consultant who has worked with hundreds of faith communities across the United States and Canada. Susan is known for working at the intersection of organizational health and spiritual vitality. She specializes in large church dynamics, staff team health, board development, and leadership during seasons of transition.

With both an M.B.A. and an M.Div., Susan blends business acumen with spiritual practice. She moves naturally between decision-making and discernment, connecting the soul of the leader with the soul of the institution. You can read more about her ministry at

Books by Susan Beaumont

Beaumont, How to Lead When you Don't Know
Beaumont, Inside the Large Congregation
Beaumont, When Moses Meets Aaron
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